Document Control Specialist

Quality Control · Stevensville, Maryland
Department Quality Control
Employment Type Full Time
Minimum Experience Entry-level
Compensation commensurate with experience

Miltec UV is seeking a full-time Document Control Specialist to join our Quality Team. 

Are you an organized administrator that enjoys working in a technical environment?  If so, come join our team and work alongside our talented engineers and UV experts as we advance environmentally friendly technologies, processes and systems for the future!

Miltec has been a global market leader in the UV curing industry for over 32 Years. We are serving over 30 diverse manufacturing market segments, providing high-quality, custom designed UV curing systems and replacement parts – all made in the USA.  Our successful track record of award-winning technology and innovation, unwavering commitment to customer service and quality as well as ongoing investment in Research and Development, makes us one of the world’s premier manufacturers of high-performance UV Curing systems and solutions.

The Document Control Specialist will oversee all Quality System records to include (but not limited to) Standard Operating Procedures, Work Instructions, and ensure Engineering documents are properly updated, released and controlled.


Summary: The Document Control Administrator position in the Quality Department is a key support position to all departments within Miltec.  An important requirement for this position is interpersonal skills and the ability to work well with others.  The DCA should exhibit competencies of thoroughness, attention to detail, communicate effectively, and have the ability to train others using the Document Control and Quality Management System processes as described below.

Duties and Responsibilities

  1. Document Control – to include:
  2. Development, review, and issue Quality System documentation.
  3. Lead Miltec’s Document Control efforts for Manufacturing and Engineering support with MiSys, BOM’s, and part number assignments.
  4. Operate data capture technology to import digitized documents into document management system.
  5. Assist and identify document management requirements of departments and/or end users and provide solutions.
  6. Assist in the assessment, acquisition, or deployment of new electronic document management systems as requested.
  7. Technical Writing – Assist company as appropriate with technical project writing.
  8. Maintain training system relative to Quality and released procedures which require training.
  9. Quality Management System:
    1. CAR Administration – Support the Corrective Action & Preventive Action (CAPA) Quality system process by scheduling meetings, monitoring Corrective Action Reports (CAR’s) and Supplier Corrective Action Reports (SCAR’s) progress, following up on assigned tasks, obtaining approvals from stakeholders, and ensuring that Quality Systems processes are being appropriately followed.   
    2. ECO Administration – Oversee and Facilitate Miltec efforts in administering the Engineering Change Order (ECO) Quality System Process. To include, but not limited to: preparing documentation, executing signature approval process, updating company system BOM’s and vault documentation, completing trend analysis.  Facilitate routine meeting with responsible departments to expedite the process.  Train employees on ECO process as appropriate.
    3. Developing, as well as, making improvements to existing Procedures, Work Instructions, Forms, and other Quality System documents as requested.
    4. Assist Quality Manager to audit Miltec and Supplier Quality System activities as requested.

Other duties as assigned.


    Minimum Requirements

    • Training  and/or basic understanding of Quality Management Systems in a manufacturing or other ISO environment
    • Proficient in general computer and documentation skills
    • Strong attention to detail
    • Ability to collaborate with people at all levels
    • Excellent command of written English
    • Experience writing documents or other correspondence
    • Ability to understand general engineering documents is a plus

    Additional Attributes

    • Professionalism and the ability to easily interact with other employees in different roles
    • Above average, proactive communication skills- both verbal and written
    • Computer literacy -  Microsoft programs, and other identified software used within Miltec’s business system
    • Good time management or strong organizational skills required
    • Works well both independently and as a member of a team
    • Excellent work habits; prioritization and ability to multi-task

    Education and/or Experience

    • Associates’ degree preferred, with emphasis in technical writing/English or engineering discipline or applicable field of study and/or equivalent years of experience.

    Certificates, Licenses, etc.

    • N/A


    Physical Requirements

    • Work is sedentary in nature – regularly required to sit, walk and stand.  Must be able to talk and hear in-person and by telephone.  Must be able to use hands repetitively to operate standard office equipment.

    Work Environment

    • Office environment


    We offer a comprehensive salary and benefits package, including medical, dental, vision, 401K (with match), paid vacation, holidays, and sick leave.


    About Us:

    Miltec UV is located in serene Stevensville, MD, an island on the Chesapeake Bay.  Miltec has been in the UV industry for over 32 Years and is a global leader and manufacturer of custom ultraviolet curing systems. These systems are critical components of the manufacturing of optical fiber, wire coatings, metal decorating, wood flooring, cabinets, automotive components, printing, and many others.


    Miltec is an Equal Opportunity Employer.


    For additional company and product information, visit us at our web site: 


    As a general policy, Miltec does not sponsor employment visas upon hire or in the future.

    Thank You

    Your application was submitted successfully.

    • Location
      Stevensville, Maryland
    • Department
      Quality Control
    • Employment Type
      Full Time
    • Minimum Experience
    • Compensation
      commensurate with experience